This is where you tell the people what kind of outcome you’re expecting, whether it’s an action item or a board vote. The next type of agenda to consider is an outcome-based agenda. Time-based agendas really help boards and property managers take control of time in a meeting. When meetings begin and end on time, they usually have better attendance. It comes in handy if the community has been having trouble with lengthy meetings. This helps the board to figure out how much time will be devoted to each item, and prioritize the most important issues accordingly.Ī time-based agenda makes it a lot easier to cut off a discussion that isn’t productive or relevant. Time-based agendaĪ time-based agenda is when every item on the agenda is given a specific time period. You may need different agendas for different meetings. But there is more than one type of agenda. How to structure your agenda?Ī meeting agenda is a tool designed to manage meeting proceedings. It holds both parties accountable for what you’re agreeing to accomplish. When preparing your line items ask yourself – what are you agreeing to and is it going to take the HOA to where it needs to go? The key is to remember that these action items create commitment and accountability. Action words like discuss, review and analyze show that there should be an action or end-goal at the end of the line-item discussion. Four to six means that the line items are relevant and meaningful. Two to three might be a little light, seven or eight makes it look like it’s going to be a long meeting. If you have already set certain goals, then you’re already a step ahead. What do you want out of the agenda? What are your expectations for the meeting? It is very important to set goals and objectives for your HOA meetings. Here are a few guidelines to follow when preparing a meeting agenda: That way, everyone remains on the same page and there are no surprises come the day of the meeting. It’s important for these two parties to prepare and present the agenda together. The preparation of the agenda is usually a demonstration of the partnership between a property manager and the board. The agenda should include all topics the board will address, and allocate a time period for each item. One of them is to acknowledge the purpose of the meeting by preparing an agenda beforehand. There are plenty of ways to make HOA board meetings more effective. In the following guide, we’re going to show you how to create a meeting agenda that will help you move things along and make your meetings exciting, engaging and productive.Ĭlick here to Download our HOA meeting agenda template How to create an effective HOA board meeting agenda People avoid coming because the meetings end up taking up too much of their time. And yet, too many communities find that their meetings drag on longer than they should. People want to take part in productive meetings that lead to accountability and meaningful action. Accessing Documents & Resident Information.
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